Xybion's Digital Acceleration Platform

A true Digital Acceleration Platform must deliver all three of the following “Must Haves”

  • Unified Operational Integration Framework to deliver data integrity across processes, quality and compliance domains
  • A Rapid Configuration Engine to personalize to your business
  • Create a Digital & Mobile Workplace including all the modern technology tools and gadgets

Xybion’s Low-Code Digital Acceleration Platform, XDP is a purpose-built, cloud-based intelligent Business Process Management (iBPM) application designed for uses where high levels of regulations and strict evidence-based documentation of activities are required. The low-code application platform (LCAP) incorporates adaptable BPM capabilities and out-of-the-box governance, complaints & incident management, predictive compliance, quality, health & safety, credentialing and risk management. XDP creates a Digital Workplace Solution (DWS) incorporating Internet-of-Things where customers, suppliers/vendors, partners, governing bodies, and any other external/internal stakeholders in the company’s value chain can collaborate in a secure, single cloud-based solution. It is ideally designed for multinational, multilingual and multi partner work environments.

CIOs and CDOs now have a powerful tool for propelling time-to-market, reacting quickly to evolving business requirements, and reducing operating costs. XDP allows organizations to retire existing disparate systems and experience the efficiency of one collaborative workplace and single content management system through dynamic workflow-software.

It is being used by pharmaceutical organizations, medical device industries and major government departments for managing quality, compliance, complaints, incidents, health & safety, case management, workers’ compensation, medical bill review, and certifications & accreditations against various policies and standards.

XDP’s Functional Architecture brings all needed functionalities for Dynamic Business Processes, Governance, Risk, Quality, Nonconformance, Complaint, Case Management, Content Management and integration capabilities on a single low-code technology-based COTS Platform offered as Platform as a Service (PaaS).

XDP Platform Key Features:

The foundation consists of several cores: Codeset Management, Task Management, Dynamic Workflow Management, Case Management, Search & Report, Integration Framework & Tools, Enterprise Content Management, and Administrative and Support.

Codeset Management The heart of our low-code platform is Code Set management. These codesets define thousands of small sets of functionalities which can be combined as needed to create large functionalities, workflows, forms etc. This creates infinite freedom for the users to have “Your Process – Your Way”.
Flexible Task Management & Triggering of Workflows, Tasks, Events and Changes Activities, tasks planning, and assignment can be done automatically based on business process template configuration or ad-hoc by users.  XDP supports business rules, dynamically adjusting forms, and incorporation of root-cause analysis ensure that the right data is being collected at the right time.
Dynamic Business Process and Workflow Designer The designer allows simple to complex business processes to be modeled including business rules, sub processes, easy form configuration, conditional routing and robust notifications and alerting.
Form Builder This module is used to manage forms. Forms can be created with multiple fields. These fields can be of simple types (e.g., text box) or complex types (e.g., document viewer).
Rules Engine The rules engine is used to configure rules in the system and is based on query management. A rule is created, and a query is associated with the rule. If the query returns data, the rule is triggered, and the action is taken in the workflow.
Query Builder The query builder is a powerful, configurable query engine that support cross workflow metadata searches, conditional filters and pick and choose which fields to include in the results.
Report Mapping and Report Creation XD supports the capability to drop in report templates in Word and Excel with mapping to the fields to generate reports in other modules.  In addition, the Interfaces capability allows the system to establish interfaces with other external systems for the push and pull of data. This allows for complete digital process of creating the final report without needing any further manual workarounds.
Integration Framework and Tools Active Directory Integration, E-mail integration, website integration. Both push and pull allowed the targeted master system to retain control over its data.
Export and Import Functionality The system can export reference data, workflow data, forms and query results in CSV/Excel/plain text file format. The user interface allows users to select fields to export and to add conditions to filter the exported data.
Other Integrations XDP integrates with Twilio, eFax etc., and can integrate with any system which provides integration API’s.
XDP APIs XDP exposes APIs which can be used by external systems to connect with XDP.
Support Modules People, organizations, locations, customers, suppliers, job roles, products & services, etc. are set up initially to capture multi-site organizations structures, locations within a site down to a file cabinet where a document may be stored. Every person, partner organization, supplier and customer are working inside these sites are fully profiled with their job roles which defines their permissions and security levels.
Appointment Management This module provides the ability to schedule appointments and is directly linked with workflow data.
Audit Trails Audit trails of any activity in XDP is available to authorized users. Everything in XDP is audit trailed and can be configured for eSignatures.
Multilingual Multiple languages support is inbuilt in the platform. Users set their default language in their user profile.
User Management, Roles and Security Security is controlled by login using LDAP-based authentication and system-based authentication. Other means of authentication e.g. SAML, OAuth are also supported. Roles and groups can be configured to allow users to access certain parts of the application (role-based access) down to a field level if required.

Unified Operational Ecosystem

The foundation of the Digital Acceleration Platform is the “Unified Operational Ecosystem”

  • It ties together the four key dimensions of every regulated business; Process, Quality, Compliance and Data Assets. Traditional solutions are siloed, leaving orchestration up to you
  • XDP allows you to realize greater data integrity through a common platform
  • You can harvest efficiencies via integration breadth and functional depth

The platform ensures process fidelity, data integrity, and chain of custody protection across your organization. This Unified Operational Ecosystem provides the functional breadth and depth companies need for highly regulated industries. By ensuring ingrained quality and embedded compliance, it greatly simplifies IT architectures and releases resources back to the business.

Rapid Configuration Engine

Rapidly Personalize to Your Business

Traditional applications, even when feature-rich, usually does not work exactly the way your business does.

  • Many companies wait for months or years to get the “last mile” customizations they need for maximum efficiency
  • Manual processes (and their inherent susceptibility to error) are still widespread even in advanced companies due to systems that can’t be personalized to the business

Xybion’s Digital Acceleration Platform’s Rapid Configuration Engine solves the “Last Mile” problem, where the only way to fully align applications to the company’s needs is to develop client-specific customizations. Not only do you get up and running in record time, the entire quality ecosystem is tailored to your unique needs today – and is adaptable to your changing needs tomorrow. In addition, The Rapid Configuration Engine eliminates the high cost inherent of customizing traditional enterprise solutions, and the manual workarounds typically needed while you wait for those customizations to be delivered.

Intelligent Digital Workplace

Mobilize your people for the Connected World

  • Leverage modern digital channels – mobile, chat, cloud, collaboration capabilities – without sacrificing functional depth
  • Automate processes so that team members can concentrate on those business-critical tasks that cannot be automated
  • Connect, manage and support operational teams composed of both internal and external resources

The Digital Acceleration Platform enables team members to collaborate via the cloud, with full calendar, alerts, chat, and email capabilities. It provides this Intelligent Digital Workplace to your entire team – both internal team members and external partners and processes. This workplace provides unparalleled productivity to your people.

Value Chain Connectivity

The value chain refers to upstream suppliers, partners and downstream customers/consumers who are impacts by the enterprise’s operations.  In also includes regulators, employees, management and shareholders.  The digital workplace utilizes an integration framework and an intelligent business process management platform to connect these stakeholders in a secure, cloud-based solution to empower the collaboration of people, streamline business processes and capitalize on existing information assets.

  • Collaboration
    Cloud-based collaboration features empower the external and internal stakeholders to connect, communicate and have transparency to critical information.  The granular security and dashboard configuration promotes a role-based user experience while ensuring privacy and data protection.  Discussion forums and chat capabilities allow real-time communications for enhanced productivity in a geographically dispersed workforce.  Authorized users can collaborate on processes, including simultaneously dropping documents into an upload box, which can contain pre-authorized security settings.
  • Offline Workplace
    The Digital Workplace also provides the Offline Workplace so users can work in a variety of offline scenarios and synch the data with the system at a later time.  The offline workplace allows remote internal users and authorized contractors to download relevant process information to their laptops and fill forms offline.  These forms can be exported and filled in excel or printed for situations where computers are not allowed.  The collaborative feature, audit trail, and history allow for multiple concurrent auditors, for example, to conduct their work offline and re-sync their information when connected to the network.
  • Integration
    With the integration framework and associated tools, the Digital Workplace Solution is seamlessly extensible to enterprise systems and applications. It allows external and internal stakeholders to collaborate and have access to their business-critical data from the value-chain information mesh in an agile way.    

Life Cycle Compliance Management (LCCM)

Life Cycle Compliance Management enables the Digital Workplace records, including assets managed in ECM-XD, to be intelligently managed from the inception of a record to its final destruction.  LCCM provides a level of control on business processes, security and data reporting so that the enterprise is acutely aware of the current state of its enterprise digital information and compliance.  Life cycle compliance essentially means managing the record through each distinct phase.

The flexibility of the system allows various forms of identifiers and the selection of which information will be utilized for different purposes (meta tags, copying, querying).  The content platform with embedded functional query management allows records to be retrieved in a variety of ways, incorporating personal preferences. In addition, the Digital Workspace can secure information to the field level and supports global as well as granular (field level) audit trails.

Continuous Improvement and Risk Management

The Digital Workplace includes task management and trending capability allowing organizations to not only identify operational issues but also worker productivity and response time issues for mitigation.  Built-in corrective and preventive action capabilities promote continuous improvement for organizations’ evolution toward optimized processes and digital mesh transformation.  Worker productivity is enhanced through efficient task management and process automation.

Risk capabilities allow organizations to bring their activities and strategic plans in alignment with their risk appetite considering the wide variety of risk factors, including customer perception, regulatory compliance, competitive and geopolitical factors.