Employee Health Services

Emidence XD

Low-Code Cloud Platform For Employee Health Services Fully Unified With Workforce Safety And Human Resource Management Systems

Managing employee compliance with health and safety protocols is an important function for risk managers and employee health and safety coordinators. Emidence XD provides all the tools needed to track and manage employee compliance with the health requirements of the job, as well as provide environmental monitoring such as measuring appropriate air quality.

Our risk assessments can be virtually plugged into any workflow to assess the inherent and residual risk associated with incidents/hazards. You can use the system to determine and drive inspection programs to help ensure that the most exposed areas of your organization are being closely monitored and mitigative actions are taken when necessary. This powerful module can also be used to proactively assess job hazards as well as environmental impacts.

Manage Employee Immunizations

With the employee immunizations module of Emidence XD, EHS coordinators can effectively plan, initiate and track required immunizations for employees. The cloud-based software allows you to:

  • Manage immunization protocols to define immunization schedules based on acceptable dosing regimens.
  • Modify protocols over time to ensure they are up-to-date.
  • Integrate protocols with job roles to auto-assign appropriate protocols to each employee.

Fully Automated Compliance Reporting


Based on employees’ job role assignments, required immunizations are automatically updated. With embedded appointment modules, immunizations can easily be scheduled and tracked within the system, collecting all necessary metadata about the time, route, dosage, provider, and more. Historical immunization records are kept on each employee and rolled up into an immunization dashboard to provide rapid search and reports. Automated compliance alerts help you manage compliance risks.

The Employee Immunization module includes:

  • Immunization protocols
  • Dose definitions
  • Employee immunization records
  • Ability to create appointments for an individual activity.
  • Organizational immunization compliance reports

Manage Tuberculosis (TB) Screening & Testing

Identify and deliver the correct TB screening and testing for your employees. With the TB Diagnosis module, you can conduct screening of employees via questionnaires and assign the appropriate follow-up tests, including:

  • Tuberculin skin test
  • Blood test
  • Chest X-ray/Sputum

Test results are logged with attachments and electronic signatures of providers are digitally captured in the system.

Manage Employee Medical Screening and Monitoring

As part of Emidence XD, you can record and manage health devices or personal protective equipment (PPE) issued to employees for safe functioning at their job posts. You can also plan and record monitoring test results for:

  • Respirators
  • Hearing aids

Results include information about the calibration of the equipment used to conduct the testing.

Employee Health Care Management

With the Health Care Module, organizations can comprehensively monitor and manage the employee’s health, especially as it relates to onsite required work performance and returning to work after a lost-time incident.  Organizations can use the HC Management module in conjunction with the EHS module to onboard their staff with the appropriate medical screenings, tests, and immunizations. This seamless solution offers:

  • Appointments: Creation of appointments with full color-coded calendar scheduling based on HC Professional’s availabilities.
  • Visits: Creation of appointments with full color-coded calendar scheduling based on HC Professional’s availabilities.
  • Record Results: Creation of appointments with full color-coded calendar scheduling based on HC Professional’s availabilities.
  • Clinic and Healthcare Professionals: Identify healthcare providers and link to their contact information.

Visit Management

The Visit Management area of Emidence XD provides a one-stop, intuitive drill-down entry for health care professionals to record data from initial intake to diagnosis or referrals. The system includes dynamic forms and rapid entry checkboxes to streamline data entry. With a robust integration framework and developed toolsets, the software enables you to import data in instances when employees are seen at an outside clinic.

  • Health Information
    • Allergies
    • Medical and social history
    • Health status
    • Specific status (ENT, Muscolosketal, etc.)
  • Specific Tests and Screenings
    • Multiple medical screenings
    • Medical and social history
    • Respiratory Screenings
    • Functional capacity evaluation (for RTW)
    • PPE type screenings
  • Medical Assessments/Diagnoses
    • Using “Favorite”, ICD diagnoses and custom searches with common codes
  • Work Status
    • Assessment and workup for return-to-work cases
  • Order Tests/Diagnostics
  • Procedures/Actions with common list/codes

Ready to learn more? Contact us to Setup a Demo.