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Creating the Winning LIMS Team

What is the Best LIMS Solution for Your Organization?

The speed at which technology is changing in 2022 can be overwhelming, especially when it comes to updates to applications and software. This includes key applications such as the Laboratory Information Management System (LIMS) solution. Keeping up with these changes and updates can be difficult for laboratory technicians and scientists. Good Laboratory Practices (GLP) are essential for the Laboratory Information Management System (LIMS). When we say, “Creating the Winning LIMS Team”, we are referring to the perfect balance of people, process, and technology.”

An evolved LIMS software provides key functionalities such as:

  • Sample Tracking
  • Data Entry
  • Instrument Integration and Scheduling
  • Sample Collection
  • Stability Studies

And capabilities that include:

  • Supply Inventory
  • Resource Management
  • Instrument and Equipment Calibration Data
  • Training Records
  • Certifications (including expiry dates)
  • Customer Relationship Management (CRM)
  • Corrective and Preventative Action (CAPA)

The Advantages of Choosing the Best LIMS Software

Investing in end-to-end LIMS software backed by industry-leading companies comes with its own set of advantages. There is an expert team of software developers and support technicians that keep your software up-to-date. Also, the best LIMS software offers robust functionality where you can easily configure modules without coding programmers and long implementation timeframes. Your IT team can just focus on their primary objective rather than internal software development. As a result, the latest platform is compatible with the latest operating and database systems. Laboratories use LIMS for a variety of advantages, including increasing data quality, achieving regulatory compliance, maximizing resources, and lowering costs.

The regulatory landscape is also constantly evolving and growing. LIMS software is an absolute necessity for laboratories running in a highly regulated environment that also serves as the basis of a full-proof Quality Management System (QMS).

Agree or not, laboratories are under constant pressure to work with limited resources yet produce high-quality data, meeting timelines and within budget limits. Implementing technology enhancements begins with the Laboratory Information Management System (LIMS). Ensuring a comprehensive quality system, eliminating redundant tasks, and accelerating workflows all have a positive long-term impact. In fact, LIMS is the mission-critical software for commercial laboratories driven by data analytics. An evolved LIMS software should support the entire lifecycle, right from sample collection as they arrive, to sample disposal and/or retention, and to creating final reports and billing back to your customers.

How to Choose the Best LIMS Software

For a laboratory to meet regulatory compliance, process efficiencies, and have a sustainable culture, the laboratory directors and managers must drive actions. And these actions can be determined by LIMS automation, ensuring resource utilization is maximized.

Where should you begin with the task of selecting and implementing a robust LIMS?

  • Begin with, hand picks multifunctional teams within your laboratories, including end-users, management teams, quality managers, IT, and finance teams. One key criterion is –the people selected should have a solid ground understanding of your laboratory. Call them the core team!
  • Secondly, engage in gap analysis or need assessment either in-house (recommended) or involving third-party consultants, if required. Consider this as your blueprint.
  • Thirdly, draft a final report based on the laboratory vision, and gap-analysis findings. The final report should include –a detailed laboratory workflow, potential risks, and measure of success.
  • Fourthly, start prioritizing tasks and goals, and chart out the project scope. If your project scope is large, break it into phases. This way, the work and implementation become manageable and tangible. This step is critical as it relates to planning and scoping.
  • Next, have a realistic expectation and correlation between the level of automation and the budgets at hand.
  • Break the requirements into three buckets –“must have,” “nice to have,” and “not critical at this time.”
  • Do the budgeting and timelines, break them, and match them to phases.

Once you have all the checkboxes ticked, it is time for you to start researching, discovering, and exploring the current LIMS vendors in the market. Ask them to send you proposals and quotations based on your project plan.

What next? Evaluation and Selection of the LIMS Software Vendor

Prepare a SWOT analysis of the current LIMS vendors. Check for credentials to see the companies they have worked with in the past, like Xybion, which worked with the top 20 global biopharmaceutical companies. Book a demo with their product experts to experience the LIMS software suite. Seek the value addition that they bring to the table. A LIMS software that helps you achieve optimum lab efficiency, like Xybion LIMS. It is a cloud-based LIMS that helps you manage activities in your lab and manage your facility, with embedded 21 CFR Part 11 compliance. You can also automate data processing, streamline your lab processes, improve laboratory throughput, and simplify reporting in your lab while maintaining regulatory compliance. At Xybion, our digital unified lab operations with cloud-based LIMS, QMS, and ELN enable your lab to be competitive and efficient in the next generation of digital lab management.

Contact us for a free demo and learn how you can benefit from LIMS on the cloud.


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